Scan Delivery Note
Prerequisites
As of Release 24R2, it is necessary to create an entry for Model Name =
INVOICE in the "Machine Learning pre-trained Models" table, and the
corresponding configuration provided for Machine Learning Services is
selected as "Configuration ID".
Introduction
This assistant "Scan Delivery Note" was implemented to scan delivery
notes which are transmitted in a way suitable for identifying and
interpreting them using a combination of Character Recognition and
Artificial Intelligence software. The assistant supports pdf files as well
as several picture file formats (bmp, jpg, png...). Before an Incoming
Dispatch Advice can be created successfully by the assistant, an external
supplier and corresponding purchase order(s) must be created and be ready to
be received.
To use the full functionality:
- The scanned document must contain only one Delivery
Note.
- The Part Lines shall be provided in a tabular form. Data in table column header
cannot be considered.
- Handwritten unformatted delivery notes or emails are difficult or
impossible to recognize.
- It is recommended to only scan those pages which contain
important header or line information.
- English language of the documents is preferred and
leads to best results.
Scan a Delivery Note
The assistant consists of 3 steps with the following activities:
Step 1: Scan Delivery Note
- Enter Scan Delivery Note assistant: Site and Received by
are retrieved from the user default, but can be changed if required.
- Select the file to scan and press the Next
button to continue
Step 2: Review Delivery Note
- Edit scanned header data: Complete the delivery
note header data if it was missing in the scanned document or could not
be recognized. You should not continue with editing the lines before you
verified that the right supplier was recognized or selected.
- Edit scanned part lines data: Complete the
delivery note lines data if it was missing in the scanned document or
could not be recognized. Most important information here are Part
Description, (Part No), Dispatch Source Qty and Source Order Ref info.
Step 3: Create Incoming Dispatch Advice
- You can create the Incoming Dispatch Advice at the end by using
Finish command. The Incoming Dispatch Advice is then created with default
Processing Parameters which means no Receipt is created. To
change them before creating the Incoming Dispatch Advice, go to
optional Step 4
Step 4. Enter Processing Parameters
- This step is optional
- You can select whether a Receipt shall be created
for this Incoming Dispatch Advice. In addition, you can define to which
location the goods shall be received.
- You can create the Receipt at the end by pressing
Finish button. The Receipt is then created according to the
selected Processing Parameters. The Incoming Dispatch Advice is set to
“Arrived”