Add a Role Based Access Group as Accessing Entity

Explanation

This activity is used to assign a Role Based Access Group as an additional entity to access a person. Additional Access in the Personal File can be used to enable access to entities other than a person's supervisor.

A Role Based Access Group is a group of accessible persons that enables persons and teams added as Members, to access the persons added as Accessible Persons, including their employee details. Access roles can be specified for each member of the Role Based Access Group.

Role Based Access Groups allow access to be granted to multiple accessible persons simultaneously. The expected usage of Role Based Access Groups is for various roles in a company such as HR, IT administration, and finance, to be able to access persons to be able to perform their functional requirements.

If a Team is added as a Member, access is granted to the members of the Team, to be able to access the Accessible Persons.

If only selected employees associated with the accessible persons must be accessible to the role based access group, this can be done using the Employments list. By default, all employments of the accessible persons will be accessible. This is denoted by the All Employments field being automatically set as 'Yes'. To grant access to selected employees associated with the person, those employees will need to be manually added in the Employments list. If one or more employees have been added in the Employments list, All Employments will automatically be set to 'No'.

A role based access group can be granted access to the direct subordinates of an accessible person using the Include Access to Direct Subordinates option. Direct subordinates are the subordinates to whom the accessible person is the direct supervisor. However, if a role based access group has only been granted access to selected employees associated with the accessible person (All Employments is set to ‘No’), subordinate access will be disabled.

Prerequisites

System Effects

As a result of this activity, role based access groups will be added as additional accessing entities to access a person.