This activity is used to assign an individual person as an additional entity
to access a person. Additional Access in the
Personal File can be used to enable access to entities
other than a person's supervisor. Any person can be assigned as an accessing
entity regardless of their company assignments. An access role can be specified
for each accessing person.
If only selected employees associated with
the accessible person must be accessible to the accessing person, this can be
achieved using the Employments list. By default, all
employments of the accessible persons will be accessible. This is denoted by
the All Employments field being automatically set
as 'Yes'. To grant access to selected employees associated with the person,
those employees must be manually added in the Employments
list. If one or more employees have been added in the Employments
list, All Employments will automatically be set to
'No'.
The accessing person can be granted access to the direct subordinates
of the accessible person using the Include Access to Direct Subordinates
option. Direct subordinates are the subordinates to whom the accessible person
is the direct supervisor. However, if the accessing person has only been granted
access to selected employees associated with the accessible person (All
Employments is set to ‘No’), subordinate access will be disabled.
Additional access can be granted for future supervisors to access their
team members before the assignment period has started. This can be done using
the New Employment assistant when a Person
Supervisor Assignment is being added using the Prior
Access From field. Similarly, additional access can be granted
for previous supervisors to access their team members after the assignment period
has ended. This can be done using the Terminate Employment
assistant when Person Supervisor Assignments are being
ended using the Direct Supervisor Continuous Access
and Indirect Supervisor Continuous Access fields,
or when using the Change Assignment assistant to change
team/supervisor assignments using the Continuous Access To
field.
The default accessible durations for previous and future supervisors
can be set in Access For Previous And Future Supervisors
in the Access Setup Configuration page.
As a result of this activity, individual persons will be added as additional accessing entities to access a person.