Copy Costs to Cost Set One
Explanation
This activity is used to copy costs to cost set 1.
Cost set 1 is used as the standard cost set. You can copy costs from any
cost set into cost set 1. If the site is defined using standard costs, then
cost set 1 can only be updated by performing this activity. Since costs of cost
set 1 cannot be overwritten, the current costs are moved to a history table,
where they can be viewed for historical purposes.
One of the most common mistakes you make is that you forget to copy work
center, labor, and/or subcontracting costs to a new cost set, which in this
case is cost set 1. You can easily avoid this mistake by set the options
Copy Work Center and Labor Class Costs and Copy Subcontracting Costs
to enable.
Note: If you enable the Copy Work Center and
Labor Class Costs option, all costs for work centers and labor classes in
the site are copied from the selected cost set to cost set 1. Similarly if you
enable the Copy Subcontracting Costs option, all subcontracting costs
for outside operations are copied from the selected cost set to cost set 1.
In order to copy the subcontracting costs, the cost of the subcontracted part
needs to be entered in the Subcontracting Cost page.
Under Copy Components section;
- You have Include Components option which will include
copying of costs of the underlying structure. This is editable only if the
part number, part status or the cost group is specified.
- You can decide whether to update the Cost Set 1 values of the underlying
structure of end items by selecting Copy Part Cost Tree and Update
Inventory Value option. This is the default setting. And if standard
costing is used, then the inventory value of these components will also
be updated.
- Or you can copy only the costs of the components for the end item’s
part cost tree and decide not to update the Cost Set 1 values of its underlying
structure by selecting Copy only Part Cost Tree option.
Therefore, their inventory values will remain unchanged.
- The Copy only Part Cost Tree option is effective only
when the Copy Costs to Cost Set One job is executed
for a selected set of end items. (example; a selection of Cost Group,
Part Status, Include Configurable Parts,
Only Copy Approved Parts, or Part No)
Otherwise, Cost Set 1 values of all the parts will be updated.
There are several ways to quickly copy a part:
- You can set the part status of obsolete top parts with zero on-hand
to Inactive (in the Inventory Part page),
and then order a copy of active parts only. The Part Status field
in the Copy costs to Cost Set One page can be
used for this purpose.
Part Cost Group has a higher ranking
compared to the Part Status.
If the Part Cost Group is
specified, then the system does not give consideration to the end items
(top parts) .
If only the Part Status is specified, then the system
will just filter out the end items (top parts) to start with and if the
Include Components option is not enabled, it will only copy the end
items that fulfill the part status criteria. This might result in an unnecessary
difference in shop order costing.
- You can do an incremental copy and then enable the Incremental Copy
option . This includes only parts that fulfill the following criterion:
Total Cost in Cost Set From<> Total Cost in Cost Set 1. This
can significantly speed up the copy process.
If the Incremental
Copy option is enabled, then the system always uses include components.
- You can copy cost source information if the Capture Cost Source
option is enabled. Cost source information is used in the actual costing
method and if each part has cost source information, the cost source information
of the relevant part is used in transactions only if it is copied to cost
set 1.
If the inventory valuation method is standard cost and the
cost level is per part, cost sources will not be taken into consideration
or displayed on the cost detail lines.
Note: Only costs connected to structure/routing alternative "*"
are copied (due to the fact that the inventory valuation logic only handles "*").
When you copy part costs to cost set 1 (standard costs), the inventory is revalued,
and new postings are created.
For supplier delivery overheads defined in the source cost set, in order
to copy supplier delivery overhead into the destination cost set, it is required
to have the Copy Supplier Delivery Overhead option enabled.
This activity can be performed in the Copy Costs to Cost Set
One, Part Cost and Part Costs pages.
Prerequisites
This activity has the following prerequisites:
- Costs for a cost set other than cost set 1 must exist.
- Cost sets must be defined.
- Sites must be defined.
System Effects
As a result of this activity:
- The inventory value will be modified for parts with inventory valuation
method set to Standard Cost and inventory part cost level set to
Cost Per Part. If the inventory part has a balance on hand, the system
automatically recalculates the inventory value for the part. Posting types
M8 and M9 are affected, and the inventory value is increased or decreased
accordingly.
- Postings to the accounting systems will be created, since the inventory
value is updated.
- The costs of cost set 1 cannot be overwritten, so the current costs
will be moved to a history table. This part cost history can be used to
follow up on valid costs throughout history.
- An entry is added to the Part Cost History
page.
- The cost set estimated material cost of cost set 1 for all parts subjected
to copying will be replaced with the costs of source cost set.
- Copying costs to cost set 1 will be the only available option to update
cost set estimated material cost in cost set 1.
- If the Update Estimated Material Cost in Inventory Part option
is enabled, the estimated material cost of the respective inventory part
is updated.
- The part specific general overheads, material overheads, sales overheads,
purchase part delivery overheads and supplier for purchase part delivery
overheads defined for the source cost set will be copied in to cost set
1. As a result, corresponding overhead records for the cost set 1 will be
created and could be seen in respective clients for such part connected
overheads.
- For supplier delivery overheads, costs will be copied to cost set 1
only if the Copy Supplier Delivery Overhead option is enabled.